Micrographics as a Strategy
Chapter 1
INTRODUCTION
Background on the
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In the United States in the early 1990s, over one trillion paper documents are created each year (Bogue, 1990). Of those paper documents, only 130 billion are discarded each year. Thus, 970 billion new permanent or semi permanent paper documents are created each year. These documents require enormous amounts of storage space, and require the expenditure of enormous amounts of human, physical, and financial resources each year for maintenance. This current study examined the potential for an increased application of micrographics particularly microfilm technology as a strategy for improving the efficiency and reducing the costs associated with the creation, use, and maintenance of document files. This current study dealt directly with the creation, use, and maintenance of patient files for Emergency Medical Clinics, Incorporated, a four clinic facility organization located in the Dallas Fort Worth metropolitan area. At the time this study was conducted, the organization maintained two full sets of patient files. One set of the files was maintained in a computer data base, while the second set of files was maintained as paper based and x ray files stored in fire proof cabinets. The paper based and x ray patient records were, at the time this study was conducted, exceeding both the space available for record storage in the physical plant of the organization, and the fire proof storage cabin
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um term microfilm records would be sufficient to meet the patient record keeping demands of Emergency Medical Clinics, Incorporated.
A single microfiche has a capacity of 400 pages of paper based text (Modern Office Technology, 1991). The space saving potential of the microfilm format is evident. In the early 1990s, however, microfilm based documentation is also cost effective with respect to paper based documentation (Lockhart and Swartzell, 1990). Importantly, also, is the fact that information may be directly transferred from computer data bases to microfilm documentation (Robin, 1990). A database is a "shared collection of interrelated data designed to meet the needs of multiple types of end users" (Martin, 1991, p. 8). Further, a data base is a nonredundant collection of logically related records or files. A data base consolidates records previously stored in separate files so that a common pool of data records serves as a single central file or data base . . ." (O'Brien, 1991, p. 314). The separate file processing approach created problems of efficiency and effectiveness.
The database provides for two functions: (1) storage of data required by many different data processing applications in an organization in a cons
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Approximate Word count = 2801
Approximate Pages = 11 (250 words per page)
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